Employment letters

Why use these letters:

The employment letters are examples of the sort of letters you might write as a "first written warning" under your organisation's disciplinary procedure. But note that it may not be appropriate simply to take one of these letters and reshape it. Net Lawman strongly advises that you read The ACAS Code of Conduct. Here is a link to their site http://www.acas.org.uk/publications/pdf/CP01.pdf.


Important note about warning letters:

To avoid a tribunal claim or to win the case, it is essential that the appropriate procedures are in place and that you follow them. In particular, it is worth dealing very thoroughly and carefully with this step. Here you are setting out the subject matter of your complaint. This is the time to do your homework, take statements from everyone else involved, then present the employee with your case. A well drawn letter at this stage will enable your employee's adviser to see the full position and advise your employee accordingly. A bad letter will encourage an application to a tribunal.

Other letters follow the procedure and assume that the first steps have been taken.

These letters show different styles of approach. Managerial authority is always present, but there is more sympathy in some than others, depending on the degree of blameworthiness of the employee. A gentle style may be important to preserve the goodwill of a faltering starter who is struggling to make the grade, but it is important to be very firm with for example, a blatant disregard of safety procedures.

Note: The Net Lawman employment contract documents, for contracts contain a disciplinary procedure complying with the 2002 Employment Act.