Crown Courts

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Would you like some "nitty gritty" advice about how to handle your small claim? It's here and now and free!

Here is advice carefully winnowed from 20 years as a solicitor. If you would like help, go to Net Lawman advice. We can:

• draft your particulars of claim document or a special letter
• negotiate with your opponent
• advise you on law or procedure

But we cannot enter papers in court or act as solicitors.

Preliminary considerations

1. If your claim is against an individual, or a small business where you can communicate with a real decision maker, then do communicate and compromise as far as you can. It is cheaper and quicker to settle your dispute amicably if at all possible.

2. The larger the organisation with whom you are in dispute, the more likely it is that you will have to issue a claim.

3. There are two main reasons why large organisations do not settle your claim. The first is bureaucracy and inertia. The second is policy.

4. Many government organisations are prone to inertia. The bottom line is that your claim is far less important to them than it is to you. If you suspect your dispute may be stalled on account of inertia, it is always worth a last telephone call and attempt to get through to someone high enough in the organisation to be able to make a meaningful decision.
   
   Golden rule - get a first name and last name, job title, and commitment to pay a fixed sum (or the action you seek) by a particular date. If all of those are not in place, then issue your claim.

5. Policy - a very large number of organisations take the wholly immoral view that you are afraid to go to court. It follows logically from this that they will first ignore your complaint. If you are very persistent they will prevaricate and delay in correspondence in order to wear you down. If you are still there after six months, they may make some derisory offer. Culprits here include many larger holiday tour operators and services suppliers. However, other companies are equally unscrupulous. If you fail to recognise this, you will not succeed in your claim.

How the system works

6. There is no such thing as a small claims court. In April 1999, new Civil Procedure Rules rearranged the administration of justice, particularly with regard to the county court system. So far as small claims are concerned the situation is simple: If your claim is for less than £5,000, it will automatically be allocated to arbitration before a district judge, rather than to a hearing in open court, usually before a (more senior) circuit judge. There are virtually no procedural rules in arbitration, either in matters before you get to court, or during the arbitration hearing. Anyone can manage their claim through an arbitration hearing. You really do not need any legal experience at all.

7. Arbitration in the county court is not the same as arbitration under the arbitration acts. Arbitration is often set out in an agreement as a first stop proposal for settling a dispute arising out of the agreement. That sort of arbitration is also less formal than the usual court procedure, but it involves the parties paying an arbitrator, who is usually an expert in a particular field. In court, you pay a modest court fee; in arbitration, you pay for expensive professional time. The Judge is a legal expert, who is employed by the State in a judicial capacity. That makes him very greatly more experienced at sorting the justice in a dispute than an arbitrator who may handle one claim every 10 years. Because the arbitrator is qualified by his professional expertise, he may be quite unskilled at managing your arbitration. Avoid! So, . . . back to your small claim.

8. There is a new pilot scheme in operation whereby you can claim on line. That save a great deal of time obtaining forms and editing your changes. The scheme is limited to money claims. We highly recommend it. There is a link at the bottom of this page.

Forms and administration

9. How it works - You start a claim by completing a form N1. You either include or attach to it a statement of your case. It is usually easier and more efficient to attach this as a separate document entitled "Particulars of Claim". You then send these papers to court with the appropriate fee. The court "issues" your claim by registering it in their books, and at the same time they send a copy of it to your defendant. The defendant can either admit your claim or oppose you. If he opposes, he has 21 days within which to acknowledge receipt of the papers to the court, and another 14 days within which to put in a defence. Copies of these documents will automatically be sent to you by the court. By the way, you should address all court correspondence to: The Court Manager, Duncumly County Court, etc. Remember that the staff will pass all important letters to a judge for a decision, so keep it polite, but avoid grovel!

10. At this time your case has not been allocated to either the "fast track" or the "small claims track". When the defence has been filed, the court will send an "allocation questionnaire" to both sides. The purpose of this is to enable to judge to whom the management of your case will be allocated, to assess how it can be taken forward efficiently. If the value of the claim (or counterclaim) is less than £5,000 it will be allocated to the small claims track. That means it will be taken forward to arbitration without the formal provisions about disclosure and questions which usually follow in a "fast track" case.

11. After a further week or two, the court will give you a date for your arbitration hearing - probably three to four months ahead. Instead of just waiting for this time, it is a good idea to make quite sure you have absolutely all the information you need to take your case forward. You cannot expect the Judge to be sympathetic if you do not present all of the facts. One of the purposes of the procedure in the small claims track is to keep everything simple and uncluttered. However, it may be important to your case that the other side produces as evidence some document you know he has, or perhaps answers a critical question of fact. If you are quick, you do now have an opportunity to ask the defendant for this document or information. Set out clearly why it is important for your case and specify that you require it within seven days. If you do not receive it, then you should write to the court immediately, requesting a formal order that the defendant should produce the information for you. Tell the court it is important that you have the information / document well before the hearing. If the District Judge considers your application to be frivolous, or of small importance, he will simply say that the defendant will answer your questions at the time of the hearing. If however your questions, or the information you seek, are of importance, then the Judge will make the order in your favour.

12. Court imposed appointments and "do by" dates are very important. Only a crisis in your affairs is sufficient reason to justify a change of date. If you do return a paper late or miss a date, telephone the court immediately you become aware of the problem and seek their confirmation that you will not be prejudiced if you comply immediately. You may have to write to the court to ask for an "extension of time" or to take some action "out of time". If you are delayed by traffic in arriving at court for your hearing, you may well find your case has been decided in your absence. So allow plenty of time. Take a magazine or do some shopping close by.

Your day in court

13. When the time comes for the hearing itself, you should arrive at court in good time and find the notice posted on the wall of the reception area which lists the cases for the day. If you can't find it, then ask the staff. The arbitration hearing will usually take place in the District Judge's private office, which is large and spacious enough to accommodate a number of people. The Judge will either invite you to present your case, or more likely, will simply dive into the papers and ask questions of one party or the other. Some judges adopt an inquisitorial role, whilst others are prepared to allow both parties to present their entire life's story. Remember that you are entitled to be heard. There is no fixed procedure as to who says what. On the one hand you should avoid interrupting the other side whilst they are in full flight, but on no account should you be cowed by the Judge to the extent that you are unable either to explain the circumstances of your case, or to oppose statements made by the other side. If you find you have an inquisitorial judge, then:

    • interrupt very tactfully;
    • do not repeat yourself;
    • be very firm on the point that you would like to say more;
    • if the Judge accedes to your request with bad grace, do not be bullied into foreshortening your "speech";
    • Remember the Judge is only human. If you want him to take account of what you are saying, then you should keep your content relevant and pithy;
    • Do not use legal expressions unless you are absolutely positive what they mean. Barrack room lawyers are not popular in the Judge's rooms.

May justice prevail!

This information is provided free of charge for your interest. It does not constitute legal advice.
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We can help you with your claim - drafting papers, advising and negotiating. Once you have opened an account, we will deal by phone, fax or e-mail. Legal advice.

Net Lawman provides a range of legal services and the largest range of legal documents for UK business on the Internet. We undertake all commercial law cases but specialise in employment and e-commerce. We are prevented by law from undertaking litigation on your behalf.

We take employment cases at any stage (subject to our terms and approval) and will help with forms IT1, or IT3, or act as your advocate at the tribunal hearing. Would you like more information about our employment services? Links to new employment law entry page.

Links:

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http://www.courtservice.gov.uk/forms_and_guidance/menu_genle.htm   County Court guidance forms -
excellent!

http://www.courtservice.gov.uk/you_courts/index.htm - Court Service Framework

http://www.courtservice.gov.uk/forms_and_guidance/menu_genfo.htm - Court Service forms and leaflets

http://www.courtservice.gov.uk/mcol/userguide/index.htm - Money claim online guide

1. CP101 Shareholders agreement (new or existing company)
2. COM221 Contract for services by self employed person
3. PR002 Lease of lock-up shop
4. PTN001 Partnership agreement