Club rules and constitution
This is a comprehensive template for forming an unincorporated association such as a club or society. Using it, you can set out your organisation constitution or rules, including those around membership, management and decision making.
About this club rules and constitution template
Form your own society, association or club using this template. With the included explanatory notes to guide you, you will be able to set out the rules of your association, amongst them:
- the purpose and the goals;
- how decisions are made and by whom;
- who will control finances;
- how members will be admitted and ejected.
This template is suitable for a wide range of clubs, including sports clubs, collectors’ clubs, enthusiast clubs (like a bird-watching society), amateur dramatic or music societies, or intellectual pursuits.
It is also suitable for not-for-profit organisations, social enterprises and organisations that may wish to register as charities at a later date.
If you are considering registering as a charity, you may be interested in forming a company limited by guarantee instead.
The law relating to club rules and constitutions
A club or society is usually formed as an unincorporated association. Being “unincorporated”, simply means that the organisation is not a company. This has advantages, in that it is easy to set-up and to administer, and disadvantages, in that it has no legal identity of its own beyond the identity of the individual members. The implication of the latter is that the members are personally responsible for any liabilities (debts or obligations) that arise.
The personal liability of members is therefore one of the strongest reasons to have a formal constitution. If you, as a member, are liable for decisions made by another member, you’ll want to make sure that decisions are made in your interest.
Although in law you are not required to have a constitution, in practice, having one safeguard's the interests of members against each other, and provides clear guidelines as to how the club, society or association will work. It is likely to reduce the number of disagreements between members, ensuring the on-going success of the organisation.
When to use this club rules and constitution template
It is usual to form a constitution when a club or association is first set up. However, this document can also be used by established associations that either want to expand or formalise their original agreement.
The agreement is suitable for a wide range of organisations. The members may share a common interest (such as bird watching or appreciation of wine), a common activity (such as playing a sport) or a common motive (such as a lobbying group). It can be used to form community groups and voluntary groups that might wish to register as charities in the future.
This document contains no provisions for ownership of property and no provisions for an alcohol license. These are possible, and are covered in other Net Lawman documents found in the Associations and club constitutions category.
Template features and contents
- Sets out a clear and logical structure by which to manage your organisation, association, club or group
- Variations suitable for many types of club, group or association
- Suitable for organisations wishing to register charitable status
The document includes the following sections:
- Main objective
- Subscriptions, resignation, suspension and expulsion
- Management of the association
- Powers of the committee – what are they and who decides
- Annual general meetings
- Extraordinary General Meetings
- Quorum at meetings
- Voting at meetings
- How and when the rules can and will be amended
- Provisions for dissolution
- Other usual legal paragraphs
- Schedule of annual subscription charges
- Explanatory notes and guidance
This document was written and is maintained by solicitors at Net Lawman to comply with current English law.
Buy from Net Lawman
Read what other customers thought about this document.
Reasons to buy from Net Lawman
Guaranteed to be the right document
This document comes with a full money back guarantee. You take no risk that it might not be right for your situation. Once you buy it, we’ll give you 30 days to evaluate it in any way you want. If for any reason it's not right, just e-mail us and we’ll refund your money in full immediately. Read more about our guarantee policy.
Every document is drawn by an experienced, qualified lawyer and reviewed by another - just as in any law practice. We incorporate changes to the law quickly so that our documents are up to date. Read more about how we draw our documents.
Real world experience added
As much as possible, our documents and guidance notes incorporate practical angles that only lawyers with commercial experience could include. Our drafting team have not just many years experience advising clients in practice, but also have the experience owning and managing businesses in a wide variety of industries. Our documents aim to give you an edge as well as achieving a legal outcome. Read more about the Net Lawman team.
We write our documents in language that everyone (and not just lawyers) can understand. Not only does this make your task of editing the document easier, but it also decreases the likelihood of another party breaking or disputing the agreement on the grounds of not having understood the terms. Read more about why plain English is important in legal documents.
Easy to use, even if you have no legal knowledge
Many of our customers are lawyers, but our documents don't require you to be one. Wherever it may be needed, our guidance notes explain the purpose of each paragraph, whether we recommend changing it, and what you might like to consider before you do so.
Our view is that, when editing our documents, you shouldn't have to worry about how to add legal wording. So our documents consider a far greater range of issues than our average customer will need, and because we avoid cross referencing paragraphs, we make it easy for you simply to delete what you don't need without affecting the rest of the document.
Support from lawyers if you need it
Our legal team is on hand to help customise a document in an unusual circumstances, or even to draft a document from scratch. Read more about our contract drafting service.
Buy once and reuse
When you buy a document from us, we grant you a licence to use it again. Keep the master copy safe and create new child documents from it whenever you need them. This applies to lawyers in practice as well as individuals and businesses.
Document download and delivery
Immediately after payment, you can download your document from our website. We also deliver immediately by email, but delivery is out of our hands and may take a few minutes.
Contact us about this document
If you have any questions about this document that we don't answer in the text above, please contact us and let us know how we can help. We aim to reply within 24 hours.
Leave feedback about this page
If you have noticed a bug or a mistake on this page, or just want to give us feedback, we'd love to know. Nothing is too small or too big. Send your message on this feedback page.
"If only everything was as reliable as NetLawman. We have used them on numerous occasions & they deliver without fail. Whether we require off the shelf legal documents, bespoke contracts or even ad hoc advice they are there for us. It is like having our own legal team but without the costs that this would entail. Pickaweb has no hesitation in recommending NetLawman as one of our best suppliers."Pilar Torres Wahlberg
"We are a small UK business who can not afford our costs to get out of control. NetLawman is a great option for young small businesses."CCF(Automotive) Training & Consultancy Ltd.
"Easy to find use. Plain English. Good precedent."Diane Bantten