Club rules and constitution
This is a comprehensive template for forming an unincorporated association such as a club or society. Using it, you can set out your organisation constitution or rules, including those around membership, management and decision making.
- Solicitor approved
- Plain English makes editing easy
- Guidance notes included
- Money back guarantee
About this club rules and constitution template
Form your own society, association or club using this template. With the included explanatory notes to guide you, you will be able to set out the rules of your association, amongst them:
- the purpose and the goals;
- how decisions are made and by whom;
- who will control finances;
- how members will be admitted and ejected.
This template is suitable for a wide range of clubs, including sports clubs, collectors’ clubs, enthusiast clubs (like a bird-watching society), amateur dramatic or music societies, or intellectual pursuits.
It is also suitable for not-for-profit organisations, social enterprises and organisations that may wish to register as charities at a later date.
If you are considering registering as a charity, you may be interested in forming a company limited by guarantee instead.
The law relating to club rules and constitutions
A club or society is usually formed as an unincorporated association. Being “unincorporated”, simply means that the organisation is not a company. This has advantages, in that it is easy to set-up and to administer, and disadvantages, in that it has no legal identity of its own beyond the identity of the individual members. The implication of the latter is that the members are personally responsible for any liabilities (debts or obligations) that arise.
The personal liability of members is therefore one of the strongest reasons to have a formal constitution. If you, as a member, are liable for decisions made by another member, you’ll want to make sure that decisions are made in your interest.
Although in law you are not required to have a constitution, in practice, having one safeguard's the interests of members against each other, and provides clear guidelines as to how the club, society or association will work. It is likely to reduce the number of disagreements between members, ensuring the on-going success of the organisation.
When to use this club rules and constitution template
It is usual to form a constitution when a club or association is first set up. However, this document can also be used by established associations that either want to expand or formalise their original agreement.
The agreement is suitable for a wide range of organisations. The members may share a common interest (such as bird watching or appreciation of wine), a common activity (such as playing a sport) or a common motive (such as a lobbying group). It can be used to form community groups and voluntary groups that might wish to register as charities in the future.
This document contains no provisions for ownership of property and no provisions for an alcohol license. These are possible, and are covered in other Net Lawman documents found in the Associations and club constitutions category.
Template features and contents
- Sets out a clear and logical structure by which to manage your organisation, association, club or group
- Variations suitable for many types of club, group or association
- Suitable for organisations wishing to register charitable status
The document includes the following sections:
- Main objective
- Subscriptions, resignation, suspension and expulsion
- Management of the association
- Powers of the committee – what are they and who decides
- Annual general meetings
- Extraordinary General Meetings
- Quorum at meetings
- Voting at meetings
- How and when the rules can and will be amended
- Provisions for dissolution
- Other usual legal paragraphs
- Schedule of annual subscription charges
- Explanatory notes and guidance
This document was written and is maintained by solicitors at Net Lawman to comply with current English law.
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By James Hunt 02 November 2013
By Mike Hayes 29 June 2013
Very smooth and efficient service and the document was perfectly suited to what we needed. Reasonable price too!
By Malcolm Leadbetter 21 August 2014
First part useful, later paragraphs seemed irrelevant.
Net Lawman responds 05 September 2014
Our document templates are drawn so that a buyer can edit out but, as far as possible, never has to draw "legal" text.
By Mike Redmond 10 January 2014
Good document but not exactly what we wanted , I guess it is impossible to offer a document that serves all purposes . I can understand that this could be excellent for "legal eagles" but when you are not a lawyer , there is always the concern that any changes made may not be legal. Excellent service.
Net Lawman responds 19 February 2014
We do try to warn you in the notes of any “law-critical” matters. Our use of plain language makes it difficult for a customer to go astray.
By John Tackaberry 11 November 2013
It was what I asked for - as to its quality I am not yet in a position to evaluate it.
By Christian Knighton 05 June 2013
We needed a fast written template for our club - this was just what we needed. We found you by Google our requirements.
We were able to fill in the Blue Test areas quickly and produce the required document very quickly in response to our banks request.
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