Documents to hold a general meeting
Document overview
England & Wales
Scotland
- Length:5 pages (650 words)
- Available in:
Microsoft Word DOCX
Apple Pages
RTF
If the document isn’t right for your circumstances for any reason, just tell us and we’ll refund you in full immediately.
We avoid legal terminology unless necessary. Plain English makes our documents easy to understand, easy to edit and more likely to be accepted.
You don’t need legal knowledge to use our documents. We explain what to edit and how in the guidance notes included at the end of the document.
Email us with questions about editing your document. Use our Lawyer Assist service if you’d like our legal team to check your document will do as you intend.
Our documents comply with the latest relevant law. Our lawyers regularly review how new law affects each document in our library.
About this set of documents
These documents are specifically for a private limited company with shares.
The Companies Act 2006 requires you to keep minutes of every meeting of the directors. To pass a resolution, you also need notices to call a shareholders meeting, and to record the minutes of that meeting. We have also included a form to appoint a proxy to vote in your place and a form to accept short notice of the meeting.
These documents allow you to pass an ordinary or a special resolution. They also allow you to call meetings at short notice.
For example, you might use them to:
- change your company articles
- reduce share capital
- declare a dividend
- grant a loan to a director
- remove a director
- issue new shares
The included guidance notes are full of practical and commercial help on how to complete each document, and guide you through the procedure you need to follow.
The wording is formal, clear and concise, and in plain English. We do not include the text of any particular resolution. You can easily insert suitable words to achieve your outcome.
We have more information about holding company and controlling meetings that may be useful to read.
Contents
The included minutes, notices and forms are:
- Minutes of meeting of the directors
- Consent to short notice of the general meeting
- Notice of the general meeting
- Minutes of the general meeting
- Proxy voting form
Alternative templates
We also have the same pack, suitable for a company limited by guarantee.
Talk to us about this document
We are happy to answer any questions you have. Arrange for us to call you.
Choose the level of support you need
Document Only
This document - Detailed guidance notes explaining how to edit each paragraph
Lawyer Assist
- This document
- Detailed guidance notes explaining how to edit each paragraph
- Unlimited email support - ask our legal team any question related to completing the document
- Review of your edited document by our legal team including:
- reporting on whether your changes comply with the law
- answering your questions about how to word a new clause or achieve an outcome
- checking that your use of defined terms is correct and consistent
- correcting spelling mistakes
- reformatting the document ready to sign
Bespoke
- A document drawn just for you to your exact requirements
- Personalised service provided by an experienced solicitor
- Free discussion before we provide an estimate, for you to ask questions and for us to understand your requirements
- Transparent fees - a fixed fee for the basic work, a fixed hourly rate for new or changed instructions, and no charge for office overheads or third party disbursements
- Careful and thorough consideration of your circumstances and your consequent likely practical and legal requirements
- Provision of options that you may not have considered with availability for discussion
- Help and advice woven into the fabric of our service so that you can make the best decisions
All rights reserved