Appoint new director: set of documents

This is a pack of three sets of minutes, notices and forms that enable you to appoint a new director to your company. Each set follows one of the procedures prescribed by Companies Act 2006.
Suitable for use in: England & Wales and Scotland
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All the documents you need to appoint a new director

These documents allow you to appoint a natural person or a corporate entity to be a director of a UK private limited company. The appointee could also be a shareholder or not.

The Companies Act 2006 allows you to follow any of three procedures: by directors’ resolution, through approval at a members’ general meeting, or by way of written resolution.

As with all Net Lawman documents, the drafting notes give you comments and suggestions on every template enclosed in the set.

The documents in this pack include

In this set we provide the documents required for any of the three possible routes of appointment.

By the board of directors

  1. Minutes of the meeting of the directors
  2. Resolution of the directors to appoint the new director

By passing a resolution at a general meeting

  1. Minutes of the meeting of the directors
  2. Consent to short notice for the general meeting
  3. Notice of the general meeting
  4. Minutes of the general meeting
  5. Proxy voting form

By a written resolution

  1. Minutes of the meeting of the directors
  2. Written resolution
  3. Statement under section 291(4)
  4. Member approval of the written resolution

Directors' service contracts

The terms of the appointment will need to be recorded as well. Depending on the relationship the director has with the company, you will need to put in place a service contract. Net Lawman offers templates for an executive position, a non-executive position and an unpaid position.


This document was written by a solicitor for Net Lawman. It complies with current English law.

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