Change registered office address: set of documents

In this pack are all the documents you need to call a shareholders meeting or use the written resolution procedure in order to change the official address of a UK limited company.
Suitable for use in: England & Wales and Scotland
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About this set of document

There are three procedures that can be followed under the Companies Act 2006 in order to change the registered address of a company: by directors’ resolution, in members’ general meeting, or by way of written resolution.

This pack provides all the minutes and notices that you need, whichever route you choose.

The registered address is that to where anyone can deliver correspondence, particularly a formal notice or a claim (such as to complete a tax return, or file a confirmation statement). It is not necessarily where the company carries on its business – a trading address.

The registered office address of a business should be in the same country in which the company is registered. A Scottish company may not have its registered office in England or Wales or vice versa. Similarly, an Irish company cannot have its registered office in Scotland. Nor does Companies House accept a PO Box number.

The reason for the change is not important to these documents. You may have moved to larger premises, or you may have changed serviced office providers.

You should remember that as well as following the legal procedure, you also must update your address on your stationery and correspondence, and on your company’s website, and display the company name outside the new address.

Included documents

In this pack, we have provided documents required for three different ways of achieving the end. Use one set only.

By agreement of the board of directors

  1. Minutes of meeting of the directors
  2. Directors’ resolution

Documents to pass a resolution at a general meeting

  1. Minutes of meeting of the directors
  2. Consent to short notice for the general meeting
  3. Notice of the general meeting
  4. Minutes of the general meeting
  5. Proxy voting form

Documents for a written resolution

  1. Minutes of the meeting of the directors
  2. Written resolution
  3. Statement under section 291(4)
  4. Member approval to written resolution

This document was written by a solicitor for Net Lawman. It complies with current English law.

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