Letter to employee: reasons for dismissal

This is a letter detailing the reason for an employee's dismissal. Ensures that the employee understands why he/she was dismissed, thereby reducing the probability that he/she will make an unfair dismissal claim against you.
Suitable for use in: England & Wales and Scotland
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About this document

An employee is entitled to receive written reasons why he or she was dismissed within 14 days of a request for that information if he or she:

  • has been in continuous employment with the employer in excess of one year
  • has been dismissed
  • has requested a written reason

Alternatively, the employee has been dismissed while she was pregnant or during maternity leave, then she is entitled to receive a written statement for her dismissal, irrespective of her length of employment.

If you fail to comply with the request, the employee may present a claim at a tribunal. If the complaint is well-founded, the tribunal must order the employer to pay the employee two weeks gross pay. Avoid these harsh implications by using a comprehensive letter such as this one.

Of course it is good practice to use a letter not only when requested, but automatically, every time an employee is dismissed, for whatever reason.

Application and features

  • Aids compliance with employment legislation
  • Informs an employee of their employment situation
  • Ensures your compliance with section 92 the Employment Rights Act 1996

Contents

  • Names and details of the employer and employee
  • Formal, direct letter detailing the reason for the dismissal
  • Examples of reasons that would ensure compliance so that the dismissal remains fair
Draftsman

This document was written by a solicitor for Net Lawman. It complies with current English law.

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