Letter to employee

About this document

An employee is entitled to receive written reasons why he or she was dismissed within 14 days of a request for that information if he or she:

• has been in continuous employment with the employer in excess of one year
• has been dismissed
• has requested a written reason

Alternatively, the employee has been dismissed while she was pregnant or during maternity leave, then she is entitled to receive a written statement for her dismissal, irrespective of her length of employment.

If you fail to comply with the request, the employee may present a claim at a tribunal. If the complaint is well-founded, the tribunal must order the employer to pay the employee two weeks gross pay. Avoid these harsh implications by using a comprehensive letter such as this one.

Of course it is good practice to use a letter not only when requested, but automatically, every time an employee is dismissed, for whatever reason.

Application and features

• Aids compliance with employment legislation
• Informs an employee of their employment situation
• Ensures your compliance with section 92 the Employment Rights Act 1996

Contents

• Names and details of the employer and employee
• Formal, direct letter detailing the reason for the dismissal
• Examples of reasons that would ensure compliance so that the dismissal remains fair