Fire safety policy

This organisational policy helps to ensure that your business complies with legal requirements to assess, record and monitor health and safety risks with respect to fire, and to make employees and other visitors to your premises aware of procedures.
Suitable for use in: England & Wales
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About this document

This is a model policy document that can be adopted by any organisation in order to comply with the Regulatory Reform (Fire Safety) Order 2005. It can be edited easily to reflect exactly your procedures.

The regulations apply to all organisations that have premises. Even if you have no employees, you still need to carry out assessments according to a documented policy in case customers, clients or other people visit you in the course of business. You insurance company is also likely to require that you have a policy in place.

By using this document, you can not only ensure that employees and visitors are aware of their responsibilities and obligations with regards to fire safety, but also record of compliance.

We have designed the document to be easy to use by setting out clear paths through the law and the processes involved. The structure and layout of the document are straight forward to follow.

Your obligations under the law

Employers and building occupiers are required to carry out a fire safety risk assessment regularly. Appropriate, adequate responses to reduce risks of injury, death and damage then should be put in place.

The approach is the same as for other health and safety risk assessments, and that for fire safety is likely to occur as part of a larger one.

An assessment should consider:

  • possible causes of fire (such as significant localised heat or sparks)
  • flammable and combustible materials
  • people who may be at risk of injury or death

Once risks have been identified, measures can be taken to reduce or control them. Removal of the risk altogether is preferable (of course), but if this is not possible, changing one of the three points above might significantly lower the likelihood of an accident.

You also need to consider what happens if there is a fire – for example, who will take charge and where people will congregate in safety.

Lastly, preventative action will also reduce risk. These might include:

  • checking that electrical appliances are working correctly
  • making sure that sources of heat are not placed near flammable materials
  • putting in place smoke alarms and fire alarms to detect and warn people, and checking that they work
  • making firefighting equipment readily available
  • keeping escape routes and exits clear
  • training staff to respond in an emergency


  • General obligations that help staff know what to do in case of fire
  • Record of aims and goals
  • Appointment of a nominated responsible person to carry out risk assessments
  • Detailed provisions for safety and evacuation procedures
  • Employees’ duties
  • Communication and consultation provisions

This document was written by a solicitor for Net Lawman. It complies with current English law.

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