Fire safety policy
This organisational policy helps to ensure that your business complies with legal requirements to assess, record and monitor health and safety risks with respect to fire, and to make employees and other visitors to your premises aware of procedures.
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About this document
This is a model policy document that can be adopted by any organisation in order to comply with the Regulatory Reform (Fire Safety) Order 2005. It can be edited easily to reflect exactly your procedures.
The regulations apply to all organisations that have premises. Even if you have no employees, you still need to carry out assessments according to a documented policy in case customers, clients or other people visit you in the course of business. You insurance company is also likely to require that you have a policy in place.
By using this document, you can not only ensure that employees and visitors are aware of their responsibilities and obligations with regards to fire safety, but also record of compliance.
We have designed the document to be easy to use by setting out clear paths through the law and the processes involved. The structure and layout of the document are straight forward to follow.
Your obligations under the law
Employers and building occupiers are required to carry out a fire safety risk assessment regularly. Appropriate, adequate responses to reduce risks of injury, death and damage then should be put in place.
The approach is the same as for other health and safety risk assessments, and that for fire safety is likely to occur as part of a larger one.
An assessment should consider:
- possible causes of fire (such as significant localised heat or sparks)
- flammable and combustible materials
- people who may be at risk of injury or death
Once risks have been identified, measures can be taken to reduce or control them. Removal of the risk altogether is preferable (of course), but if this is not possible, changing one of the three points above might significantly lower the likelihood of an accident.
You also need to consider what happens if there is a fire – for example, who will take charge and where people will congregate in safety.
Lastly, preventative action will also reduce risk. These might include:
- checking that electrical appliances are working correctly
- making sure that sources of heat are not placed near flammable materials
- putting in place smoke alarms and fire alarms to detect and warn people, and checking that they work
- making firefighting equipment readily available
- keeping escape routes and exits clear
- training staff to respond in an emergency
- General obligations that help staff know what to do in case of fire
- Record of aims and goals
- Appointment of a nominated responsible person to carry out risk assessments
Detailed provisions for safety and evacuation procedures
Communication and consultation provisions
This document was written by a solicitor for Net Lawman. It complies with current English law.
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Easy to download and to edit. Notes on editing very useful. A great help to small businesses-providing the expertise to enable us to be up to date and compliant without spending a fortune. I will definitely use again as and when needed.
By Wendy Nightingale 29 July 2016
no improvements. this was a quick easy service and i thought that the additional info on how to edit the document was useful. I thought the actual document itself was laid out clearly and easy to read/understand.
By John Hhannah 26 October 2015
The Fire Policy was very well constructed and very easy to modify for the small company that I am currently supporting with their H&S requirements.
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Easy to find. Easy to download and the instructions were good! No problems!
By John Evans Oberon Performance Ltd 04 November 2013
Excellent in all respects. However it was a simple document request which I have adapted to be used. I will use your service again as needs arise.
By MATT DAFFERN 11 October 2016
The service and timing to receive the document was very good however the document itself had some spelling mistakes.
Net Lawman responds 02 November 2016
Yes, we did find two typos. The document was recently updated. So sorry.
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