Release employee's medical records to employer

Set of letters
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Document overview

This is a set of template letters for an employer to obtain the medical records of an employee to be sent to a nominated consultant for assessment. They are drawn to be firm but tactful, with mention of the Access to Health Records Act 1990. The pack includes consent letters, of course.
Compliant with the latest law in
  • England & Wales
  • Scotland
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  • Length:10 pages (2400 words)
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About this set of documents

This is a set of 7 letters to enable an employer to obtain the consent of an employee to have his or her medical records sent direct to employer’s nominated experts.

Use when records are required for any employment-related issue, such as a repeated absence after an alleged medical problem, or an assessment at the start of employment.

The letters are drawn politely but firmly, with reference to the Access to Health Records Act 1990, so that an employer can take up and “chase” if a GP or hospital delays in sending them.

Application and features

  • suitable for sending to any GP's practice, hospital or to any medical professional

  • formal, flexible, simple and efficient - gets your message across with ease

  • comprehensive consent form

  • supporting notes advising you about how to make sure the hospital complies quickly

  • ensures firm but sympathetic treatment of your staff member


This set includes following:

  • consent letters: to release records to an employer’s appointed expert - one to a GP and one to a hospital
  • letters authorising release of records and information and permission for a company appointed expert to have a limited discussion with the company
  • letter from the company to their own expert instructing for a report
  • letter to the staff member explaining rights and seeking consent to obtain a report from his or her own practitioner
  • consent form for use when obtaining a report from a staff member's GP or specialist
Sample release employee's medical records to employerSample page from the letters to release employee medical records

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