Documents to hold a general meeting: private company; limited by guarantee

These are all the documents you need to set up and record a general meeting of a company limited by guarantee in compliance with the Companies Act.
Suitable for use in: England & Wales and Scotland
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  • Plain English makes editing easy
  • Guidance notes included
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About these documents

This set of documents contains the notices, minutes and proxy voting forms required to call and record the outcome of a general meeting of members.

The pack is suitable for a company of any size and in any business.

The Companies Act 2006 requires you to keep minutes of the meetings of the directors. They should serve proper notice for calling a meeting of the members. The outcome of that meeting should also be recorded.

The draft minutes and notices provided here are of course based on the Companies Act. They do not include the text of any particular resolution - it could be an ordinary one or a special one. We do include short example text. So whether you are considering a change your company articles or otherwise holding a members meeting to transact any business, this pack should suit you perfectly well.

They are suitable for proposing any type of resolution: ordinary or special company, contain modern provisions, written in plain English and provide an option to call meeting on short notice period, if something happens which requires urgent action.

The contents cover all the procedural matters you will need to cover. It comes to you in a single Microsoft Word file for easy download and edit. You will find:

  1. Minutes of the meeting of the board of directors
  2. Consent to short notice of the general meeting
  3. Notice of the meeting
  4. Minutes of the meeting
  5. Proxy voting form

The drafting notes give you suggestions on every document enclosed in the set.

Alternative templates and further information

To record board minutes and notices use minutes for a directors' meeting

If your company is not limited by guarantee but by shares, see this alternative for companies with shares.

For more detailed information on matters related to meetings, you can read about meetings of your company.


This document was written by a solicitor for Net Lawman. It complies with current English law.

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