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- Guidance notes included
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About this document
This free privacy notice follows guidance from the UK Information Commissioner’s Office (“ICO”) as to content.
It is written in plain language that is visitor friendly. We have provided a large menu of paragraphs so that you can easily tailor the notice to suit the exact structure of your business and site.
Although this document cannot magically absolve you from risk of data mismanagement, it is a giant first step. Informing your visitors and customers (and other parties) about the data you collect about them is a legal requirement.
A privacy notice is a simple way to comply, but a good one goes further. It is prime evidence to everyone you deal with and to the ICO, that you take confidentiality seriously. That can help increase the trust that visitors and customers have in your business and boost confidence in using your services or buying from you.
If you have a site, regardless of whether you are trading from it, it is highly likely that you will be collecting information about your customers in some way, even if you don’t use the information. A common example of information collection that is covered by the law is anonymous visitor tracking. If you use Google Analytics, weblogs or any similar software, your notice will need to disclose this.
As well as the text for the notice itself, we have included a copy of the ICO guidelines in Word format.
Terms regarding use
you retain the credit to Net Lawman in any version, including adapted ones; and
The law in this notice
In essence, the vast majority of businesses will need to update their privacy policies to comply with the new rules. Failure to comply could result in a fine of up to £500,000.
The ICO has provided a guide to what you should and should not be saying. However, the law is untested in court, and has been handed to the UK from Europe.
It is clear that the ICO does not know how its requirements will unfold. We find the ICO’s guidance at times is unspecific and muddled. So as to provide our customers with the greatest possible level of compliance, the Net Lawman document follows the guidance as closely as possible, expanding with greater detail in areas that are less clear.
This document complies with UK law, including the Data Protection Act. (Note that having a notice is just part of the requirements for compliance with the DPA).
Features and contents
Your privacy notice should reflect the way your organisation collects and uses data. This will change between organisations enough to make each policy unique, but with common elements that can be covered with standardised statements. In short, you will need to edit your template to reflect how your website and organisation operates, but we have done much of the legwork for you to make it an easy process.
There are 29 paragraphs in this document. In places we have provided a number of possibilities, where you choose the most appropriate from the menu and delete the others. In other places, we have provided ideas and the most common scenarios, but the notice may require a little customisation to reflect fully your business.
The notice is drawn around:
- reminding you how to avoid contravening the UK Data Protection Act and the new EU regulations;
- providing re-assurance to your customers or clients;
- maintaining a professional but friendly image.
The contents of the document include:
- Categorisation of different types of information and how you use them
- How you collect, use and store financial information
- Information security and data retention
- Fraud prevention
- Collection of information by other means (such as telephone calls and e-mails)
- Compliance with the law and disclosure to government
- Processing data outside the UK
- Data review, removal and update
- Third party advertising
- Use of site by children
- Use of data for remarketing
As well as the privacy notice, we have included a copy of the ICO guidelines in Word format.
This document was written by a solicitor for Net Lawman. It complies with current English law.
How other customers rated this document
Average customer rating
By Geoff Wheatley 01 October 2015
Very easy to personalise
By Daniel Southern 24 August 2015
Because the service is 100% good and i would you recommend Net Lawman to any others that may need a good document for there website, i will come back to Net Lawman every time and i am being 100% honest :)
By DAVID FRANCIS 18 May 2015
Because its my honest answer, great website and service, keep up the good work.
By Scott Wenn 01 May 2015
Seems to be very comprehensive, plus attached notes are very helpful
By Hollie Walker 17 March 2015
Really Easy accessible website very informative would definitely recommend to others.
By Selina Brickstock 16 March 2015
The notes at the bottom are really helpful, thanks.
By Colin Hammond 01 December 2014
By Fazane Fox 12 September 2014
Everything was excellent including the HELP service and ease of use when editing the document!
Will be back for more soon.Thanks
By Katie McCullough 27 April 2014
The document was easy to read and amend, having a PDF about editing legal documents was a brilliant companion too. Would definitely recommend this site to others who want no-fuss, non-legal-jargon documents to put your clientele at ease.
By Richard Perry 29 August 2013
Very useful. Net Lawman team was very quick to respond to my query over the Bank Holiday. The response was great.
By Luke McLachlan 27 January 2016
I think that although it meets the requirements of UK law, its text is quite harsh and requires softening up a little. Lawyer talk is quite impersonal and so is the document. But it is an excellent template for further refinement, so thank you
By Martina McCarthy 03 July 2015
By Julia Leadbetter 20 May 2015
This is the first time ever to set up a website, we are complete novices, I found your form relatively easy to read and understand, some of the form we did not need as we are a small craft business , but after amending it, was just the form we needed,
Thank you very much for providing this free of charge,
We would definitely recommend,
Good reviews found before using,
By Adelino Simao 02 May 2015
By Marvin Harriott 04 January 2014
I didn't know who you were so I purchased a document for myself as a test. I needed a quick, easy to read solution that covered online privacy. On the whole it seemed to be fine. One concern was that it was poorly written grammar wise and would like to see this addressed.
I am an affiliate and would like the customer to be able to pick this up and go.
But customer service was spot on.
Net Lawman responds 09 January 2014
I make no promises, but I am confident that our document templates are unquestionably the best you can buy.
By Paul Miner 04 December 2013
Useful text to add to our website and promptly delivered. This provides good value for money as a one off but having a regular update to keep it up to date would be useful. Recommended.
By Gary Jones 14 August 2013
By Abdulkarim Addas 07 May 2015
This was ok but i could not use it because I needed more job specific so I got the service of a solicitor to draft one for me. Thanks
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